Office Management System

To improve the company's administration. Administration Mechanism, establishment Standard To improve administrative management and efficiency, we should make every administrative work follow the rules and set up the system.

(1) Rules for sending and receiving documents

1, the documents of the board and company are drafted by the office. After the formation of the documents, the board of directors is issued by the chairman, and the company is issued by the general manager, and is issued by the Party branch secretary within the party.

The business documents are drafted by the relevant departments, and the deputy general managers or chief engineers are audited and issued.

A confidential document should be classified as confidential and the scope of submission should be determined. Secret documents are printed and submitted by special persons according to confidentiality provisions.

2. The issued documents are registered by the authors and are numbered according to different categories.

The document is proofread by the author, and can be photocoped and stamped after examination.

3, the documents of the board and company are submitted by the office. The sending person should clearly register the contents of the document, the date of submission, the Department, the person to be attached, and report the result.

The secret document is submitted by the authorized person according to the approved scope.

4. Issued by file The manuscript is sent to the office for archiving.

5, the external documents are signed by the office documents, and fill in the reading sheets on the next day, and deliver them to the relevant departments according to the requirements of the leader's instructions.

6, the document management office or individual should finish the documents required for reading and do it within three days, and send feedback to the office. If you can't finish the application within three days, you should explain the reason to the office. All of the above are about the content of some company's management system.

(two) printing and printing management regulations

7, all printed personnel shall comply with the company's confidentiality provisions and shall not divulge company confidential matters that are in contact with the company.

8, printing official documents must be signed by the general manager in accordance with the documents issued and sent to the Information Center for printing. The documents, contracts and materials drawn up by various departments shall be printed by departments themselves. Printing documents and sending faxes must be registered one by one for inspection.

9, the printed and printed personnel must complete the typing, fax and photocopying tasks on time, with quality and quantity. When work is busy, work overtime should be completed. In case of unclear location, check with the relevant personnel in time.

10, documents, fax, etc. should be sent to the relevant personnel in time. The parties concerned shall be held responsible for any work errors or losses caused by backlog delays.

11. It is strictly prohibited to print and copy materials without authorization. The offender shall be fined according to the seriousness of the case.

(three) Regulations for the purchase of office supplies

12, office supplies and office supplies that have not been implemented by the Department of economic responsibility are required to be filled out by the office and approved by the general manager for approval. The departments responsible for carrying out the economic responsibility system need to purchase office supplies, go to the office to get them, process the procedures for storage and warehousing, and specify the amount. The Department responsible person shall fill in the "approval form for capital use" and purchase it by the office after approval by the general manager. The use of large amounts of funds shall be examined by the general manager and submitted to the chairman for approval.

13, after the purchase of office supplies, the general manager must approve the approval form for capital use and purchase invoices and checklists, and go through the procedures of warehousing and warehousing. The Department of finance will not reimburse if the procedures are not processed.

14, the printed forms, such as special forms used by various departments, will be made by the departments themselves, and will be printed by the office after approval by the general manager.

15, office supplies can only be used for office, not for personal use or private use.

16, all staff must be thrifty and frugal, eliminate waste, and strive to reduce consumption and office expenses.

(four) telephone usage regulations

17, telephone charges of all departments in the company are used monthly. The specific criteria are as follows: the office is 120 yuan / month, the investment development department is 100 yuan / month, the finance department is 60 yuan / month, the urban construction Assets Department is 100 yuan / month, the marketing department is 200 yuan / month, the project technology department is 130 yuan / month, and the conference center is 50 yuan / month.

18, if there is a standard that exceeds the monthly payment standard, it should be deducted from the salary of the excess department. Savings in the month will be used in the Department's next month's fees. The above is about the regulations of office management in the company management system.